The Top 10 Best Free Project Management Software Tools for Small Businesses

Project Management
03 Jan 2024

Small businesses often have to juggle various projects, tasks, and team members, making effective project management crucial. To help you streamline your projects without breaking the bank, we've compiled a list of the top 10 best free project management software tools tailored to the needs of small businesses. Whether you're a startup, a mom-and-pop shop, or a local service provider, these affordable project management solutions can help you stay organised and boost productivity.

What Makes the Best Free Project Management Software?

Before diving into our top picks, let's explore the key features and criteria that define the best free project management software for small businesses. To effectively manage projects let's look at the key attributes to consider in project management software:

  • Task Management: A good project management tool should allow you to create and assign tasks to team members, set due dates, and track progress.
  • Collaboration: Collaboration features like real-time messaging, file sharing, and comment threads help keep your team connected.
  • Project Planning: Gantt charts, timelines, and roadmaps are essential for planning and visualizing project schedules.
  • Time Tracking: Accurate time tracking enables you to monitor project hours and allocate resources efficiently.
  • Customization: The ability to customize your workspace, project views, and reports is crucial for tailoring the tool to your specific needs.
  • Integration: Compatibility with other tools and apps, such as calendars and email clients, enhances your workflow.
  • Mobile Accessibility: In today's fast-paced world, the ability to manage projects on the go through mobile apps is a significant advantage.
  • User-Friendly Interface: Intuitive and user-friendly software ensures that team members can quickly adapt to the tool.

Choosing the Right Project Management Software for Small Businesses

Selecting the right project management software can be challenging, considering the plethora of options available. However, when you're specifically looking for free solutions suitable for small businesses, you can narrow down your choices by considering the following factors:

  • Scalability: Make certain that the software has the capacity to expand alongside your business. While you may be small now, you'll want a tool that can accommodate your needs as you expand.
  • User Limit: Some free project management tools limit the number of users. Check if the tool can support your entire team without extra costs.
  • Storage Limitations: Pay attention to the storage capacity, especially if your projects involve large files or multimedia.
  • Ease of Use: A user-friendly interface can make a significant difference in how quickly your team can adopt the software.
  • Community Support: Look for software with an active user community, as this can provide valuable resources and insights.

The Top 10 Best Free Project Management Software for Small Businesses

1. Trello

Trello is a popular and user-friendly project management tool known for its Kanban-style boards. Small businesses can take advantage of its free plan, offering essential task and project management features. Trello's visual approach makes it easy to track and manage work, making it an ideal choice for small teams.

Trello's Free Plan:

  • Unlimited boards
  • Lists and cards
  • Attachments and comments
  • Basic automation
  • Integration with various apps
  • Customizable backgrounds

Trello's simple card-based system is intuitive and versatile. You can create boards for different projects or departments and then use cards to represent tasks. These cards can be easily moved between lists to show their progress. Trello's free plan is perfect for small businesses just starting with project management. It allows you to collaborate effectively, customize your workspace, and integrate with other essential tools.

2. Asana

Asana's free plan is a robust project management solution designed for teams of up to 15 members. It offers task assignments, calendar views, and the ability to create project templates, making it a versatile choice for small businesses.

Asana's Free Plan:

  • Unlimited tasks and projects
  • Basic dashboards and search
  • Assign tasks and due dates
  • Calendar view
  • Collaborate with up to 15 team members
  • Create task dependencies

Asana provides a clean and intuitive interface that is easy to navigate. You can create tasks, assign them to team members, and set due dates. The calendar view helps you visualize project timelines, making it easier to manage multiple projects simultaneously. While the free plan is limited to 15 team members, it offers many features to help small businesses get organized and stay on top of their projects.


Slikk's free plan includes customizable task views, goal tracking, and integrations with other tools. With no user limits, it's suitable for small businesses that are growing and need a scalable project management solution.

ClickUp's Free Plan:

  • Unlimited Tasks
  • Asset management
  • Customizable task views
  • Goal tracking
  • Employee Management
  • Gantt chart and Kanban board views
  • 500MB storage

Slikk's flexibility is one of its key strengths. Small businesses can customise task views to match their workflow, making it easier to track progress and prioritise tasks. The platform also provides goal tracking and time tracking features to help you stay on top of project schedules and deadlines.

4. Wrike

Wrike provides features like task management, Gantt charts, and integrations with popular apps, making it a viable option for small businesses with tight budgets.

Wrike's Free Plan:

  • Task and subtask management
  • File sharing
  • Gantt chart view
  • Real-time activity stream
  • Integrations with cloud storage providers
  • Basic integrations with third-party apps

Wrike's Gantt chart view allows you to plan and visualise project timelines effectively. While the free plan is limited to 5 users, it's a great choice for small businesses looking for a straightforward project management solution. You can create tasks, share files, and keep track of your team's activities in real time. Wrike's integrations with cloud storage providers and other apps enhance your workflow and collaboration.

5. offers a free plan with basic project management features and a visually appealing interface. Small businesses can utilize its timeline and calendar views to plan and execute projects effectively.'s Free Plan:

  • Unlimited boards
  • Basic columns and views
  • Timeline and calendar views
  • File sharing
  • Form creation
  • Integrations with popular tools is known for its visually pleasing and easy-to-use interface. You can create multiple boards to manage various projects and use customizable columns to track tasks. The timeline and calendar views help you plan and schedule projects with precision. While the free plan has some limitations, it's a great choice for small businesses looking for an aesthetically pleasing and user-friendly project management tool.

6. Teamwork

Teamwork's free plan supports up to 5 users and provides features such as task lists, time tracking, and file storage. It's an excellent choice for small businesses with a tight-knit team.

Teamwork's Free Plan:

  • Task and subtask management
  • Task lists
  • Time tracking
  • File storage (2GB)
  • Basic integrations
  • Email integration
  • Mobile app access

Teamwork is designed to help small teams collaborate effectively and manage tasks. The free plan supports up to 5 users and includes essential features such as task lists and time tracking. While it has some limitations compared to the paid versions, it's a suitable choice for small businesses with a close-knit team that values collaboration and efficient task management.

7. Freedcamp

Freedcamp is a user-friendly project management tool that offers a free plan with task management, calendars, and file storage. It's suitable for small businesses looking for straightforward project management.

Freedcamp's Free Plan:

  • Task and subtask management
  • Calendar
  • File storage (200MB)
  • Discussions
  • Time tracking
  • Password manager
  • Basic project templates

Freedcamp's free plan provides essential project management features like task lists, calendars, and file storage. It also includes a password manager, which can be useful for securely storing login credentials for various tools and accounts. Freedcamp is designed to be user-friendly, making it an excellent choice for small businesses seeking simplicity and ease of use.

8. nTask

nTask's free plan is ideal for small businesses looking for task management, time tracking, and collaboration tools. It supports unlimited users and provides Gantt charts to visualize project timelines.

nTask's Free Plan:

  • Unlimited users
  • Task and subtask management
  • Time tracking
  • Issue tracking
  • Gantt chart view
  • Meeting management
  • Risk management

nTask's free plan is particularly appealing because it supports an unlimited number of users. This can be a significant advantage for small businesses that want to involve everyone in project management. The platform offers features like task management, time tracking, issue tracking, and Gantt chart views. Additionally, it includes tools for meeting management and risk management, enhancing the overall project management experience.

9. Airtable

Airtable's free plan combines spreadsheet and database features to help small businesses manage tasks and projects.

Airtable's Free Plan:

  • Unlimited databases
  • Grid, calendar, and gallery views
  • Basic app integrations
  • 1,200 records per database
  • 2GB attachment space per base
  • Revision and snapshot history

Airtable's unique blend of spreadsheet and database features allows you to create custom databases for managing tasks and projects. The platform offers multiple views, including grid, calendar, and gallery, to help you visualize your data. While there are some limitations in terms of records and attachment space, Airtable's flexibility and customizability make it a versatile choice for small businesses that want to tailor their project management tool to their specific needs.

10. MeisterTask

MeisterTask's free plan supports unlimited projects and provides task management features with a Kanban board interface. It's an excellent choice for small businesses looking for a straightforward project management solution.

MeisterTask's Free Plan:

  • Unlimited projects
  • Unlimited collaborators
  • Kanban-style task management
  • Integrations with popular apps
  • Customizable project boards
  • Basic automation

MeisterTask's free plan is perfect for small businesses that want to manage multiple projects simultaneously. With unlimited projects and collaborators, it provides the flexibility needed for growth. The Kanban-style task management and customizable project boards make it easy to adapt the tool to your workflow. While the free plan has some limitations, it offers an efficient and user-friendly project management experience.


In conclusion, finding the best free project management software for your small business involves considering your unique needs and constraints. The tools mentioned in this list offer a range of features, user limits, and scalability options, making it easier for small businesses to find the right fit.

Remember that while these tools are free, some may offer premium features at an additional cost. As your small business grows, you may want to explore these premium options to access advanced functionality. Nevertheless, these free project management software options can be a fantastic starting point to boost your small business's productivity and organization without breaking the bank.

Choose the tool that aligns best with your specific requirements, and watch your projects flourish with efficient project management. By selecting the right software, you can streamline your workflow, collaborate effectively, and stay on top of your tasks and projects. Small businesses, regardless of their size, can benefit from these free project management solutions. Start optimizing your project management process today and watch your small business thrive.


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